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«TABLE OF CONTENTS Meeting of the State Board of Trustees Ivy Tech Community College of Indiana April 10, 2014 MEETING NOTICE AGENDA MINUTES: Regular ...»

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TABLE OF CONTENTS

Meeting of the State Board of Trustees

Ivy Tech Community College of Indiana

April 10, 2014

MEETING NOTICE

AGENDA

MINUTES:

Regular Board Meeting, February 6, 2014

PROPOSED RESOLUTIONS:

RESOLUTION NUMBER 2014-16, Approval of a Contract to Construct an Expansion to the

Bloomington Campus, Region 14/Bloomington

RESOLUTION NUMBER 2014-17, Approval of a Contract to Construct an Expansion to the Bloomington Campus, Region 14/Bloomington

RESOLUTION NUMBER 2014-18, Approval of a Contract to Construct an Expansion to the Bloomington Campus, Region 14/Bloomington

RESOLUTION NUMBER 2014-19, Approval of a Contract to Construct an Expansion to the Bloomington Campus, Region 14/Bloomington l

RESOLUTION NUMBER 2014-20, Approval of a Contract to Construct an Expansion to the Bloomington Campus, Region 14/Bloomington

RESOLUTION NUMBER 2014-21, Approval of a Contract to Construct an Expansion to the Bloomington Campus, Region 14/Bloomington

RESOLUTION NUMBER 2014-22, Approval of a Contract to Construct an Expansion to the Bloomington Campus, Region 14/Bloomington

RESOLUTION NUMBER 2014-23, Approval of a Contract to Construct an Expansion to the Bloomington Campus, Region 14/Bloomington

RESOLUTION NUMBER 2014-24, Approval of a Contract to Construct an Expansion to the Bloomington Campus, Region 14/Bloomington

RESOLUTION NUMBER 2014-25, Approval of a Contract to Renovate Several Buildings on the Indianapolis Campus, Region 8/Central Indiana

RESOLUTION NUMBER 2014-26, Approval of a Contract to Renovate Several Buildings on the Indianapolis Campus, Region 8/Central Indiana

RESOLUTION NUMBER 2014-27, Approval of a Contract to Renovate Several Buildings on the Indianapolis Campus, Region 8/Central Indiana

RESOLUTION NUMBER 2014-28, Approval of a Contract to Renovate Several Buildings on the Indianapolis Campus, Region 8/Central Indiana

RESOLUTION NUMBER 2014-29, Approval of a Contract to Renovate Several Buildings on the Indianapolis Campus, Region 8/Central Indiana

RESOLUTION NUMBER 2014-30, Approval of a Chance Order to an Existing Contract to Renovate the C4 Building on the North Meridian Cmapus, Region 8/Central Indiana

RESOLUTION NUMBER 2014-31, Approval of a Contract to Replace the Welding Lab Fume Hood System in the Glick Family Technology Center Located on the North Meridian Campus, Region 8/ Central Indiana

RESOLUTION NUMBER 2014-32, Authorize the College to Submit s Request to Proceed with the Reonvation Project of up to $6,000,000, Region 11/Southeast Indiana-Lawrenceburg

RESOLUTION NUMBER 2014-33, Approval of Easement for Storm Water Drainage and Retention in Marion Region 6/East Central

RESOLUTION NUMBER 2014-34, Approval of Sale of Property in Marion Region 6/East Central...... 34 RESOLUTION NUMBER 2014-35, Approval of College 2014-15 Employee Health and Dental Insurance Programs

RESOLUTION NUMBER 2014-36, Approval of Contract Award for Custodial, (Grounds Keeping and Snow Removal Services) Region 3/Northeast

RESOLUTION NUMBER 2014-37, Approval of Degree Program

RESOLUTION NUMBER 2014-38, Appointment of Regional Trustee-Wabash Valley

TREASURER’S REPORT

BUILDING, GROUNDS, CAPITAL COMMITTEE REPORT

BUDGET AND FINANCE COMMITTEE

PLANNING AND EDUCATION COMMITTEE REPORT

AUDIT COMMITTEE REPORT

–  –  –

Notice is hereby given that the State Board of Trustees of Ivy Tech Community College of Indiana will be holding the following meetings at the Kokomo Event & Conference Center, 1500 N. Reed Road, Kokomo, IN 46901.

Wednesday, April 9, 2014

–  –  –

IV. Reports of Board Committees a. Executive Committee, Steven Schreckengast, Chair b. Building, Grounds, and Capital Committee, Paula Hughes, Chair

–  –  –

Resolution 2014-25, Approval of a Contract to Renovate Several Buildings On the Indianapolis Campus, Region 8/Central Indiana Resolution 2014-26, Approval of a Contract to Renovate Several Buildings On the Indianapolis Campus, Region 8/Central Indiana Resolution 2014-27, Approval of a Contract to Renovate Several Buildings On the Indianapolis Campus, Region 8/Central Indiana Resolution 2014-28, Approval of a Contract to Renovate Several Buildings On the Indianapolis Campus, Region 8/Central Indiana Resolution 2014-29, Approval of a Contract to Renovate Several Buildings On the Indianapolis Campus, Region 8/Central Indiana Resolution 2014-230, Approval of a Change Order to an Existing Contract to Renovate the C4 Building on the North Meridian Campus, Region 8/Central Indiana Resolution 2014-31, Approval of a Contract to Replace the Welding Lab Fume Hood System in the Glick Family Technology Center Located on the North Meridian Campus, Region 8/Central Indiana Resolution 2014-32, Authorize the College to Submit a Request to Proceed with the Renovation Project of up to $6,000,000, Region 11/Southeast Indiana-Lawrenceburg Resolution 2014-33, Approval of Easement for Storm Water Drainage and Retention in Marion, Region 6/East Central Resolution 2014-34, Approval of Sale of Property in Marion Region 6/East Central c. Budget and Finance Committee, Norman E. Pfau, Jr., Chair Resolution 2014-35, Approval of College 2014-15 Employee Health and Dental Insurance Programs Resolution 2014-36, Approval of Contract Award for Custodial, (Grounds Keeping and Snow Removal Services) Region 3/Northeast d. Planning and Education Committee, Lee Marchant, Chair

–  –  –





f. Corporate College Committee, Stewart McMillan, Chair Treasurer’s Report, Chris Ruhl, SVP/Finance and Treasurer V.

VI. State of the College, Thomas J. Snyder, President VII. Old Business VIII. New Business

–  –  –

Chairman Steve Schreckengast called the February 6, 2014 regular meeting of the State Board of Trustees to order at 1:00 pm at the Westin Indianapolis

–  –  –

B. EXECUTIVE SESSION MEMORANDA:

Following notice under IC5-14-1.5-4, IC 5-14-1.5-5 and IC5-14-1.5-6.1(d) The State Board of Trustees met in Executive Session on February 5, 2014 at 1:30 pm at the Westin Indianapolis, 50 South Capitol, Indianapolis, Indiana 46208 Members present were: Steve Schreckengast, Kaye H. Whitehead, Michael R. Dora, Micahael A. Evans, Larry Garatoni (via phone), Paula Hughes, Bob Jones, Lee J.

Marchant Members absent were: Lillian Sue Livers, Stewart McMillan, Anthony J. Moravec, and Norman E. “Ned” Pfau, Jr.

The Trustees considered the following items as permitted under IC 5-14-1.5-6.1(b). For each subject, a reference to the applicable subdivision of IC 5-14-1.5-6.1 (b) and a description of that subject are included.

–  –  –

With the Approval of these minutes the Trustees present at the meeting certify that no subject matter was discussed in the executive session other than the subject matter specified in the public notice issued for this meeting.

C. NOTICES OF MEETING MAILED AND POSTED:

Secretary Kaye Whitehead confirmed that notices of the February 6, 2014, regular meeting were properly mailed and posted

D. APPROVAL OF BOARD MINUTES:

Chairman Steve Schreckengast directed the trustees attention to the minutes of December 12, 2013, regular board meeting. Trustee Whitehead made mention of a minor change in a member being present at Executive Session, change was made. Trustee Bob Jones made the motion to approve the minutes of the December 12, 2013, regular meeting as amended from what was sent out earlier to trustees. Trustee Halderman seconded the motion and the motion carried unanimously.

E. COMMITTEE REPORTS:

Item 1 Chairman Schreckengast reported that the Executive Committee did not meet.

–  –  –

Trustee Garatoni participated in the meeting via telephone. Pursuant to the by-laws of the Trustees and Indiana law when Trustees participate via electronically in a meeting then votes must be recorded via roll call.

Resolution 2014-4, Approval of a Contract to Construct the New Anderson Campus, Region 6/East Central

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote.

Resolution 2014-5, Approval of a Contract to Construct the New Anderson Campus, Region 6/East Central

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote.

Resolution 2014-6, Approval of a Contract to Construct the New Anderson Campus, Region 6/East Central

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote..

Resolution 2014-7, Approval of a Contract to Construct the New Anderson Campus, Region 6/East Central

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote.

Resolution 2014-8, Approval of a Contract to Construct the New Anderson Campus, Region 6/East Central

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote..

Resolution 2014-9, Approval of a Contract to Construct the New Anderson Campus, Region 6/East Central

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote.

Resolution 2014-10, Approval of a Contract to Construct the New Anderson Campus, Region 6/East Central

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote..

Resolution 2014-11, Approval to Enter Into a Lease with Wexford Development for the Renaissance Center in Lafayette, Region 4/Lafayette

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote.

Resolution 2014-12, Approval to Enter Into a Lease with White County for the White County Instructional Center in Monticello, Region 4/Lafayette

–  –  –

Trustee Whitehead seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote.

Trustee Hughes reported the board heard a report regarding the upcoming capital budget process with a general overview of how projects are reviewed and selected for approval, and the next steps that will be taken by staff and trustees.

Item 3 Chairman Schreckengast called upon Trustee Bob Jones, Vice Chair of committee, for a report from the Budget and Finance Committee. Trustee Jones reported there no action items for the board to consider. The board was given information on the FY 2015 Operating Budget, Operating Funds Investments Report and a brief discussion concerning Employee Health and College Property and Casualty Insurances during Fiscal Year 2013-14.

Item 4 Chairman Schreckengast called upon Trustee Marchant, Chair of the Committee, for a report from the Planning and Education Committee. Trustee Marchant reported there was one action item for the board to consider. Trustee Marchant moved for approval of Resolution 2014-13, Approval of Degree Program

–  –  –

Trustee Halderman seconded the motion, and the motion carried unanimously by those present as reflected in the above roll call vote.

Trustee Marchant reported the Committee heard from Dr. Mary Ostrye on the role of Division Vice Presidents, and the Overview of Recent Grant Awards Impacting Academic Curriculum and Initiatives. Dr. Kara Monroe, Associate Vice President of Online Academic Programs gave an update on the Distance Education Profile Item 5 Chairman Schreckengast called upon Trustee Halderman Chair of the Committee for a report from the Audit Committee. Trustee Halderman reported there were no action items for the board to consider. Trustee Halderman reported the Committee received legal updates on Ethics Point, Pending Litigation updates.

As well as the Audit Committee Schedule, updated 2013-14 Audit Plan, Three year Audit Plan and Listing of Auditable Areas.

Item 6 Chairman Schreckengast called upon Trustee Dora, a member of the Committee, for a report from the Corporate College Committee. Trustee Dora reported there were no action items for the board to consider. Trustee Dora reported the Committee received updates from the Grants office, and corporate college revenue and expenses.

F. TREASURER’S REPORT:

Chairman Schreckengast called up Senior Vice President Chris Ruhl for the Treasurer’s Report. Mr. Ruhl presented Operating Revenue and Expenses for fiscal year 2014;

making expense reductions.

Trustee Whitehead moved for approval of the Treasurer’s Report.

–  –  –

Trustee Jones seconded the motion, and the motion carried unanimously by those present as reflected by the above roll call vote.

G. STATE OF THE COLLEGE

Chairman Schreckengast called upon President Snyder for the President’s report.

President Snyder called upon and introduced two new employees, Dr. Marlon Mitchell, Campus President, Gary, Northwest and North Central, Dr. Lisa Shaffer, Vice Chancellor of Enrollment Management and Marketing Communications, Northwest & North Central. President Snyder presented to the Board the Chancellor/Campus President Search Procedures. Trustee Schreckengast moved for approval

–  –  –

Trustee Marchant seconded the motion, and the motion carried unanimously by those present as reflected by the above roll call vote.



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