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«Print Censor Professional Version 5.30 for Windows© 2000/XP/Vista/7 and Windows© Server 200/2003/2008 UsefulSoft, 2012 Print Censor Professional ...»

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Print Censor

Professional

Version 5.30

for Windows© 2000/XP/Vista/7

and Windows© Server 200/2003/2008

UsefulSoft, 2012

Print Censor Professional

Table of Contents

Requirements and Recommendations

Introduction

Licensing

Example 1

Example 2

Print Censor Installation

Previous version update

Import old databases

Firewall settings

Using Print Censor

Print jobs storing

Printer Options

Pausing Options for Printers

Cost Options

Restrictions for Printers

Authentication Options

Viewing stored print jobs

Printing a reports

Quotas and Restrictions

Account Options

Pausing Options for Accounts

Restrictions for Accounts

Print Queue

Working with printers

Working with print jobs

How to enable viewing print jobs for some printers

HP DesignJet 5500, HP DesignJet 110 and other HP plotters

HP network printers

HP LaserJet 1000, 1005, 1010, 1020, HP Color LaserJet 1160, 2600

Print jobs from Corel Draw

Customizing Print Censor preferences

Language and Interface Options

Quotas Options

Page Count Quotas

Copies Quotas

Job Size Quotas

Priority Quotas

Cost Quotas

Job Title Quotas

Paper Size Quotas

Computer Quotas

Balance Quotas

Username Quotas

Color Quotas

Reports Options

Computer list for remote connecting

Lockout Options

-2Print Censor Professional Requirements and Recommendations

Software Requirements and Recommendations:

Print Censor server

Required for Install:

• Windows 2000/XP/Vista/7 (32/64 bit)

• Windows Server 2000/2003/2008 (32/64 bit) Print Censor client

Required for Install:

• Windows 2000/XP/Vista/7 (32/64 bit)

• Windows Server 2000/2003/2008 (32/64 bit)

Hardware Requirements and Recommendations:

Print Censor service

Required for Install:

• 10MB free HD Space

Recommended:

• 512MB RAM • 500MHz or above x86-compatibility computer Print Censor client

Required for Install:

• 10MB free HD Space Print Censor database

Recommended:

• 50MB or above free HD Space with disabled storing the content of print jobs • 25GB or above free HD Space with enabled storing the content of print jobs

-3Print Censor Professional Introduction Print Censor is an easy-to-use program designed to record a printer's usage statistics and to simplify the management of network printers. Using Print Censor only, you can save the print jobs content. With Print Censor you can limit the number of pages a user can print by setting quotas for the number of pages printed or for the print cost. After a user exceeds a specified quota, access to the printer is denied.

Print Censor gives you all necessary information about every print job:

• user name;

• computer name;

• document name;

• time & date of printing;

• number of pages;

• number of copies;

• document size;

• priority;

• paper size;

• paper orientation;

• color of printing (colored or black and white);

• whether it was a duplex printing or not;

• print quality;

• print job cost.

Using Print Censor you can:

• Copy/move print jobs from printer to printer;

• Preview contents of print job before sending to printer;

• Pause or lock all new print jobs.

• View the printed jobs content;

• Notify users when quotas are exceeded;

• Control all the printers simultaneously;

• Sort printers by a desired parameter (e.g. when sorting by the number of jobs currently running, you can see the most overloaded printers).

Print Censor can determine and store print jobs created under various operating systems: DOS, Windows 3.11/95/98/ME Windows NT/2000/XP/Vista/7, Windows Server 2000/2003/2008, Mac, Linux, Solaris and other Unix versions. Print Censor features an improved print jobs manager. All basic operations and print jobs can be handled directly from Print Censor. The software also features remote management of printers installed on other computers. You can also remotely install and configure Print Censor to store print jobs on remote computers.

All the information can be collected for preview in any number of ways. Exporting the data into files of various formats is also supported.

Print Censor works as service. This means it automatically starts when the computer boots up and all print jobs will be recorded, even if a user does not log in to the system.

Thus, using Print Censor, you can make routine print job management easy, cut down your printing expenses and better predict the need for printing materials for the whole network.

-4Print Censor Professional Licensing A license is granted for one computer. This means one license is needed to use the software on one





computer (print server). You can use different types of licenses:

1. Single Printer license;

2. 2-5 Printers license;

3. 6-10 Printers license;

4. 11-20 Printers license;

5. Unlimited Printers license.

Before installing Print Censor, let's look at a typical network configuration, and determine the computers

to which we should install Print Censor:

Example 1 Printer A and Printer C are connected to computers directly (using LPT or USB ports). Printer B is connected to network using a TCP/IP netcard.

In this case, to control:

1. Printer A – install Print Censor on Computer 1;

2. Printer B – install Print Censor to a computer which will be a print server for all the other computers in the network, and make Printer B shared for all the other users;

3. Printer C – install Print Censor on Computer 4.

In this case you need:

• One license “Single printer license” and one license “2-5 printers license” if you choose Computer 1 or Computer 4 as a print server for Printer B.

• 3 licenses “Single printer license” if you choose Computer 2 or Computer 3 as a print server for the same printer.

–  –  –

Example 2 Printer B, Printer D and Printer E are connected to computers directly (using LPT or USB ports).

Printer A and Printer C is connected to network using a TCP/IP netcard.

In this case, to control:

1. Printer A and/or Printer C – install Print Censor to a computer which will be a print server for all the other computers in the network, and make this printers shared for all the other users;

2. Printer B – install Print Censor on Computer 1;

3. Printer D – install Print Censor on Computer 2;

4. Printer E – install Print Censor on Computer 4.

In this case you need:

• 2 licenses “Single printer license” and one license “2-5 printers license” if you choose Computer 1, Computer 2 or Computer 4 as a print server for Printer A and Printer C.

• 4 licenses “Single printer license” are needed if you choose Computer 3 as a print server for these printers.

-6Print Censor Professional Print Censor Installation Please read this before installation Print Censor is designed to control printers in a Microsoft Windows network. It is presumed that all the print jobs are sent from workstations to a Windows server (or a workstation which serves as a print server) and not directly from a workstation to network printers.

You will need administrator privileges to install Print Censor to a local workstation or print server.

Installing Print Censor Print Censor consists of two components: client and server. You can install them both, or only a client for remote management.

Before installing Print Censor, make sure you are installing the latest version of the software. You can download the latest version here: http://usefulsoft.com. Run setup.exe and follow the instructions.

When installing Print Censor, you may have to reboot the computer if the files which should be replaced are currently in use. After system reboot, all the necessary files are updated.

If the installation wizard did not ask for a system reboot, you can start using Print Censor immediately.

Server component The Server component is the Print Censor, service which should be installed to a print server to allow the

following:

1. Print job recording;

2. Control of quotas;

3. User authentication;

4. User notification of quota status;

5. Print job pausing and their locking.

Client component The Print Censor client component can be installed to any server or workstation and can remotely manage any print server on which the Print Censor service is installed.

Previous version update You have to uninstall previous version of Print Censor before installing a new version. If you want to keep print job history, do not delete the old database when un-installing the software. Also you can install new version without deletion of the old version.

The new database format is incompatible with the Print Censor 3.х database format.

Import old databases You can download Print Censor Database Converter and import all your old databases.

Firewall settings If your Windows Firewall is ON than you need to enable exception for "File and Printer Sharing".

For other Firewalls you need to enable exception for TCP Port 139.

–  –  –

Using Print Censor Print jobs storing By default Print Censor automatically stores the print jobs for all local printers which are installed. All print jobs will be stored for all printers, which will be added after Print Censor installation. You can change this mode by disabling the «Enable History» option in «Global Printer Options».

History of jobs is possible for local printers only, while network printers can work with print queue only.

Here you can also configure storing the content of print jobs for viewing. You can use this feature to view printed jobs in the history log on the “Reports” page.

Also here you can enable or disable the “Use global options” option for any printer.

In the list you can see all installed printers and their options:

• History – enabled or disabled print history for printer;

• Content – enabled or disabled storing content of the print jobs;

• Cost – cost per page/centimeter for printer;

• Pause Job – enabled or disabled pausing options for printer;

• Restrictions – enabled or disabled restrictions for printer;

• Authentication – enabled or disabled authentication;

• Color – color or black and white printer.

If a font have bold style this printer uses the own settings for this option.

In the “Printer Info” section you can see printer type: Standard Printer or Plotter, location and comments.

After you click the "Printer Options…" button on the right panel or right-click on any printer and select the “Printer Options…” menu item, you can specify the advanced options of the selected printer or of the global printer option.

–  –  –

Printer Options On this page you can change global printer options or options for the selected printer.

Use global printer options Use global options for the selected printer (you can specify it on the “Printers” page).

Enable Print Jobs History Store the history of all print jobs for the selected printer.

Save the content of print jobs for viewing Using this option you can store content of all printed documents and view it later.

–  –  –

Pausing Options for Printers On this page you can change global pausing options or pausing options for the selected printer.

Use global pausing options Use global pausing options for the selected printer (you can specify it on the “Printers” page).

Pause all new print jobs All new print jobs will be paused. User can resume it later.

Allow to resume print jobs from Print Censor only All new print jobs will be locked. Only administrator can resume it (and only from Print Censor on the “Queue” page).

Resume/Delete print jobs automatically after … Paused or locked print jobs will be automatically resumed or deleted after the chosen number of minutes.

Resume/Delete print jobs automatically at … Paused or locked print jobs will be automatically resumed or deleted at chosen time.

Show the status of paused print job in the print queue manager If you select this option then status of paused/locked print jobs can be seen in standard print queue

manager. You can see in standard windows queue manager changed document caption:

• "[*****] Test Page" – document locked;

• "[****5] Test Page" – document locked and will be resumed after 5 minutes;

• "[00005] Test Page" – document paused and will be resumed after 5 minutes;

• "[09*45] Test Page" – document locked and will be resumed at 09:45;

• "[09:45] Test Page" – document paused and will be resumed at 09:45.

From Print Censor you can see locked print jobs without this option.

–  –  –

Cost Options On this page you can change global cost options or cost options for the selected printer.

Standard printer Select this option and the cost will be estimated depending on the number of pages in each print job.

Plotter Select this option and the cost will be estimated depending on the length of each print job.



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