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«1 WASHINGTON COUNTY 2 FINANCE COMMITTEE 4 Courthouse - Government Center November 5, 2014 5 West Bend, WI 8:30 a.m. 7 Present: Dawn Eyre, Raymond ...»

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1 WASHINGTON COUNTY

2 FINANCE COMMITTEE

4 Courthouse - Government Center November 5, 2014

5 West Bend, WI 8:30 a.m.

7 Present: Dawn Eyre, Raymond Heidtke, Robert Milich, Gerald Schulz, and Daniel Stoffel.

9 Also Present: Finance Director Susan Haag, County Board Chairperson Herbert Tennies, County 10 Administrator Joshua Schoemann, County Clerk Brenda Jaszewski, and Assistant Finance Directors 11 David Owens and Kathie Wild.

13 Chairperson Heidtke called the meeting to order and read the Affidavit of Posting.

15 MINUTES 16 Moved by Mr. Stoffel, seconded by Ms. Eyre to approve the Finance Committee minutes of September 17 24, October 3, and 7, 2014 as presented. Motion carried.

19 Moved by Mr. Milich, seconded by Mr. Heidtke to approve the Finance Sub-Committee minutes of 20 October 1, 8, 15, 22, and 29, 2014 as presented. Motion carried.

22 2015 BUDGET AMENDMENTS 23 There were no budget amendments.

REPORT ON HEALTH DEPARTMENT’S MINOR GRANTS

26 The Committee received a written report on the Health Department’s Southeast Wisconsin Affiliate of 27 Susan G. Komen Small Community Grant in the amount of $5,000, and the Bureau of Transportation 28 Minor Car Seat Grant in an amount up to $4,000.

30 RESOLUTION - SOUTHEAST WISCONSIN AFFILIATION OF SUSAN G. KOMEN 2015

31 COMMUNITY GRANT 32 Moved by Mr. Stoffel, seconded by Mr. Milich to approve the Health Department’s application to the 33 Southeast Wisconsin Affiliate of Susan G. Komen 2015 Community Grant Fund in the amount of 34 $30,000. Motion carried.

36 THIRD QUARTER INVESTMENT REPORT AND INTEREST ON DELINQUENT TAXES

37 REPORT 38 The third quarter 2014 interest on investments, funds invested, and interest on delinquent taxes, were 39 reviewed.

41 SALES TAX REPORT 42 The total received in October 2014, for sales tax earned in August 2014, was $996,901.33, for a 2014 43 total of $6,715,721.90, net of Cabela’s.

45 NEXT MEETING DATES

46 The next regular Finance Committee meeting is tentatively scheduled for Wednesday, December 10, 47 2014, at 8:30 a.m. The Finance Sub-Committee is tentatively scheduled to meet at 8:00 a.m. on 48 November 12, 19, and 26, 2014.

Finance Committee November 5, 2014 Page 2 of 2

1 FINANCIAL APPROVAL REPORT

2 Moved by Mr. Milich, seconded by Ms. Eyre to accept Report #25 - Financial Approval Report dated 3 November 5, 2014, in the amount of $7,421,816.42, and forward to the County Board. Motion carried.

5 VOUCHERS Moved by Mr. Milich, seconded by Mr. Heidtke to deny Cindy Leinss’ expense voucher in the amount 7 of $14.61. Motion carried.

9 Moved by Mr. Milich, seconded by Ms. Eyre to approve the following:

10 Miscellaneous vouchers in the amount of $12,453.89.

11 General Accounts Payable vouchers in the amount of $507,770.42.

12 Human Services Accounts Payable WISACWIS vouchers in the amount of $276.99.

13 Motion carried.

Moved by Mr. Milich, seconded by Mr. Stoffel to approve Ms. Eyre’s expense voucher in the amount 16 of $117.60. Motion carried.

Moved by Mr. Stoffel, seconded by Mr. Schulz to approve Mr. Heidtke’s expense voucher in the 19 amount of $113.68. Motion carried.

Moved by Mr. Milich, seconded by Ms. Eyre to approve Mr. Schulz’s expense voucher in the amount 22 of $56.00. Motion carried.

Moved by Mr. Schulz, seconded by Ms. Eyre to approve Mr. Stoffel’s expense voucher in the amount 25 of $58.80. Motion carried.

27 ADJOURNMENT 28 Moved by Ms. Eyre, seconded by Mr. Milich to adjourn at 9:22 a.m. Motion carried.

32 Brenda J. Jaszewski, County Clerk

WASHINGTON COUNTY

FINANCE SUB-COMMITTEE

–  –  –

Present: Raymond Heidtke, Robert Milich, and Daniel Stoffel.

Also present: Accounting Assistant Patricia Snyder.

Mr. Heidtke called the meeting to order and read the Affidavit of Posting.

Moved by Mr. Milich, seconded by Mr. Stoffel to approve the following vouchers:

WiSACWIS VOUCHERS in the amount of $119,981.60.

GENERAL ACCOUNTS PAYABLE VOUCHERS in the amount of $648,724.62.

MISCELLANEOUS VOUCHERS in the amount of $17,593.90.

JURY VOUCHERS in the amount of $1,831.87.

Motion carried.

Moved by Mr. Milich, seconded by Mr. Stoffel to adjourn the meeting at 8:37 a.m.

–  –  –

Present: Raymond Heidtke, Gerald Schulz, and Daniel Stoffel.

Also present: Accounting Assistant Patricia Snyder.

Mr. Heidtke called the meeting to order and read the Affidavit of Posting.

Moved by Mr. Stoffel, seconded by Mr. Schulz to approve the following vouchers:

WiSACWIS VOUCHERS in the amount of $114,092.87.

GENERAL ACCOUNTS PAYABLE VOUCHERS in the amount of $708,868.19.

MISCELLANEOUS VOUCHERS in the amount of $20,400.61.

JURY VOUCHERS in the amount of $474.90.

Motion carried.

Moved by Mr. Milich, seconded by Mr. Stoffel to adjourn the meeting at 8:29 a.m.





Motion carried.

–  –  –

Present: Raymond Heidtke, Gerald Schulz, and Daniel Stoffel.

Also present: Accounting Assistant Patricia Snyder.

Mr. Heidtke called the meeting to order and read the Affidavit of Posting.

Moved by Mr. Stoffel, seconded by Mr. Schulz to approve the following vouchers:

WiSACWIS VOUCHERS in the amount of $1,595.23.

GENERAL ACCOUNTS PAYABLE VOUCHERS in the amount of $407,062.24.

MISCELLANEOUS VOUCHERS in the amount of $158,889.07.

Motion carried.

Moved by Mr. Schulz, seconded by Mr. Stoffel to adjourn the meeting at 8:31 a.m.

Motion carried.

–  –  –

Present: Dawn Eyre, Raymond Heidtke, and Robert Milich.

Also present: Finance Director Susan Haag.

Mr. Heidtke called the meeting to order and read the Affidavit of Posting.

Moved by Ms. Eyre, seconded by Mr. Milich to approve the following vouchers:

WiSACWIS VOUCHERS in the amount of $1,460.00.

GENERAL ACCOUNTS PAYABLE VOUCHERS in the amount of $368,008.94.

MISCELLANEOUS VOUCHERS in the amount of $22,105.85.

JURY VOUCHERS in the amount of $944.62.

Motion carried.

Moved by Mr. Milich, seconded by Ms. Eyre to adjourn the meeting at 8:34 a.m. Motion carried.

–  –  –

Re: Resolution Authorizing the Redemption of General Obligation Promissory Notes, Dated November 15, 2007

POLICY QUESTION:

Should the County redeem the 2007 Promissory Notes which are callable on 3/1/2015?

DISCUSSION:

A number of years ago the County Board decided to pay off outstanding debt as it became callable. The goal has been to reduce the County outstanding debt to zero.

The 2014 Capital Improvement Plan (CIP) includes sales tax funds to call the outstanding 2007 Promissory Notes on 3/1/2015. The funds were set aside in 2014 to be available on 3/1/2015. In order to process this transaction to meet the laws related to calling outstanding debt, this resolution must be approved by the County Board at its January meeting. The County will work with Robert W. Baird to complete the transaction.

FISCAL EFFECT:

This Resolution requests authorization to redeem the County's General Obligation Promissory Notes, dated November 15, 2007, maturing in the years 2016 and 2017. The 2014 Capital Improvement Plan includes sales tax allocation to call these notes. The outstanding debt after this payment and the other 2015 payments will be $13,395,000.

ATTACHMENTS:

Resolution Authorizing the Redemption of General Obligation Promissory Notes, dated November 15, 2007 List of outstanding debt including call dates

RECOMMENDATION:

Motion to approve the resolution and forward to the County Board.

–  –  –

WHEREAS, this County Board of Supervisors has determined that it is necessary and desirable to call the 2007 Notes maturing in the years 2016 and 2017 for redemption on March 1, 2015 with funds of the County; and NOW, THEREFORE, BE IT RESOLVED by the Washington County Board of Supervisors that the 2007 Notes maturing in the years 2016 and 2017 are called for prior payment on March 1, 2015 at the price of par plus accrued interest to the date of redemption.

BE IT FURTHER RESOLVED that the County hereby directs the County Clerk to work with Robert W. Baird & Co. Incorporated to cause timely notice of redemption, in substantially the form attached hereto as Exhibit A and incorporated herein by this reference (the "Notice"), to be provided at the times, to the parties and in the manner set forth on the Notice.

VOTE REQUIREMENT FOR PASSAGE: Majority RESOLUTION SUMMARY: Advisory resolution calling General Obligation Promissory Notes dated November 15, 2007.

_________________________

–  –  –

Adopted_______________________

Ayes_____ Noes_____ Absent_____ Voice Vote_____________________

(This Resolution requests authorization to redeem the County's General Obligation Promissory Notes, dated November 15, 2007, maturing in the years 2016 and 2017. The 2014 Capital Improvement Plan includes sales tax allocation to call these notes. The outstanding debt after this payment and the other 2015 payments will be $13,395,000.)

–  –  –

Maturity Date Principal Amount Interest Rate CUSIP No.

03/01/2016 $510,000 3.75% 938752LP5 03/01/2017 535,000 3.75 938752LQ3 The County shall deposit federal or other immediately available funds sufficient for such redemption at the office of The Depository Trust Company on or before March 1, 2015.

Said Notes will cease to bear interest on March 1, 2015.

By Order of the County Board of Supervisors, Washington County ______________________________

Brenda J. Jaszewski, County Clerk Dated ________________________

_____________

* To be provided by registered or certified mail, overnight express delivery, facsimile transmission or electronic transmission to The Depository Trust Company, Attn: Supervisor, Call Notification Department, 570 Washington Blvd., Jersey City, NJ 07310, not less than thirty (30) days nor more than sixty (60) days prior to March 1, 2015 and to the MSRB.

In addition, if the Notes are subject to the continuing disclosure requirements of SEC Rule 15c2effective July 3, 1995, this Notice should be filed electronically with the MSRB through the Electronic Municipal Market Access (EMMA) System website at www.emma.msrb.org.

–  –  –

From: Ruth Reines Date: December 10, 2014 Re: Treatment Alternatives and Diversion (TAD) Grant

POLICY QUESTION:

Should the Finance Committee approve adoption of the proposed 2014 Resolution authorizing the County’s acceptance of the Treatment Alternatives and Diversion Grant for 2015?

DISCUSSION:

Since 2007 the Washington County TAD Program has worked with our District Attorney or Probation and Parole to offer appropriate offenders of 2nd and 3rd OWIs a four month treatment program rather than jail time. The program had been operated by the Sheriff’s Department through a contract with Genesis Behavioral Services. As part of the 2015 budget process the Public Safety Committee did not budget for a continuation of their grant participation in 2015. Based on contacts by with the Circuit Court, DA’s office and community partners on October 8, the Human Services Board discussed and approved HSD Behavioral Health to proceed with an application for 2015. A program request was developed and distributed to Elevate, Inc., Genesis Behavioral Services and Justice Point requesting proposals for programming. Based on at review with the TAD advisory committee, Elevate, Inc. was chosen to partner and develop the 2015 grant which was submitted on October 30, 2014. The grant proposes to work with the same target group with the potential to address the needs of individuals entering the system with heroin offenses. The grant proposal is for a total of $123,513. Of these funds $30,878 is required to be a match by the County. In development of the grant the State indicated that Intoxicated Driver Program (IDP) funds may be used to meet the match. In the 2015 budget $148,000 is the anticipated revenue. Based on the County history with the grant, it is anticipated that we will be awarded the request and will continue services.

FISCAL EFFECT:

Grant award will provide $92,635 funding for the program and HSD Behavioral Health funds of $30,878 will be used as match. IDP revenues are budgeted to be $148,000 in 2015 Submit this form in WORD format to countyclerk@co.washington.wi.us ONE CALENDAR WEEK PLUS 3 WORK DAYS prior to the Committee meeting WITH the Committee Agenda Preparation Form. Rev. 11/2014

ATTACHMENTS:

Resolution Grant Application – Treatment Alternatives and Diversion (TAD) Program for

RECOMMENDATION:

Approval of the Resolution Grant Application – Treatment Alternatives and Diversion (TAD) Program for 2015

–  –  –



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